The Greater Portland City League Tennis Association (the "Association") is an unincorporated, non-profit corporation, as defined in Section 501(c)(7) of the Internal Revenue Code. The Bylaws of the Association were adopted by the Board of Directors on September of 1992, and since that date have been amended from time to time. In addition to the amendments, the Bylaws have also been restated several times to include changes approved by the Board of Directors.

RECITALS:

The original and subsequent versions of the Bylaws and the Amendments thereto failed to spell out the powers and duties of the Board of Directors (the "Board"). The Board, at a regularly-scheduled meeting, at which a quorum was present, authorized the re-writing and adoption of the following Bylaws, superseding all previous versions of the Bylaws and Amendments thereto.

ARTICLE I: ORGANIZATION AND PURPOSE

The Association was formed for the following purposes:

1. To promote, advance and encourage the sport of women’s competitive team tennis within the greater Portland-Metropolitan area;
2. To develop friendships, sportsmanship and fellowship among the players; and
3. To increase the popularity of tennis in the greater Portland-Metropolitan area, and to better utilize the courts for the mutual benefit and enjoyment of both club players and management.

ARTICLE II: NONMEMBERSHIP AND DUES

This Association shall have no members as that term is defined by Oregon Revised Statutes Chapter 65, but shall have members for other purposes. These members shall have none of the rights or duties described in ORS Chapter 65 (or any corresponding future statute). Every person who plays City League Tennis shall pay dues in an amount and on the dates established by the Board. Each individual player shall be part of a team consisting of an unlimited number of players. Timely notification of deadlines for payment of dues will be sent to all team captains and member clubs.

ARTICLE III: SEASON OF PLAY

Each season of play shall begin with the team captains’ meeting in August of each year, with actual matches commencing the first week in September after Labor Day and running through the month of May. Winning teams in each division will be moved up, with losing teams moving down a level.

ARTICLE IV: MEETINGS/QUORUM

Regular Board meetings shall be held monthly at a location selected by the Board. The Captains’ meeting will be held in August, notice of which shall be sent to all member clubs, club professionals and captains. Updated Rules and season schedules will be disseminated at the Captains’ Meeting.

Special meetings of the Board may be called by the President or any member of the Board when deemed necessary. A simple majority shall constitute a quorum for the transaction of business at any meeting.

ARTICLE V: NUMBER AND QUALIFICATIONS OF THE BOARD

The Board shall consist of twelve (12) members selected from among the clubs participating in City League tennis, on a rotating 3-year basis. The board members shall be selected from among active players of City League Team Tennis. Once a player has completed a term on the Board, she becomes ineligible to serve again until five (5) years have passed. A maximum of two Board members may be employed by a City League club.

The officers shall consist of a President, Vice-President/President Elect, Recording Secretary, Corresponding Secretary and Treasurer and Website Coordinator, and shall be elected from among the Board members. Election of officers shall take place each year at the June meeting of the Board.

The members of the Board shall serve for a three-year term. Each year, four new board members shall be added from among the clubs not currently represented on the Board, when possible, to replace those Board members rotating off the Board.

Any director may be removed, with or without cause, by a vote of two-thirds of the Directors then in office. Vacancies on the Board and newly-created board positions will be filled by a majority vote of the Directors then on the Board.

ARTICLE VI: DUTIES OF THE OFFICERS AND DIRECTORS

The President shall:

1. Chair all meetings;
2. Enforce all rules;
3. Appoint committees and/or standing positions;
4. Notify all board members of scheduled meetings and provide an agenda; and
5. Bring before the Board any and all telephone calls, letters, e-mails received from clubs, captains or players pertaining to City League business.

The Vice-President/President Elect shall:

1. Act for the president in her absence;
2. Act as an "understudy" in order to be in a position to assume the leadership role of President during the next year of her term on the Board; and
3. Provide new season start-up information; prepare the captain’s packets.
4. Chair the Captain’s Brunch.
5. Prepare, with the treasurer, the budget for the upcoming year.
6. Perform such other duties as the President shall direct.

The Recording Secretary shall:

1. Take down and transcribe minutes of all meetings;
2. E-mail copies of the minutes to the Board, captains and club representatives;
3. Maintain the roll of the Board members and club representatives;
4. Maintain the official copy of the Rules and the Bylaws and any amendments thereto;
5. On an annual basis, update the rules to reflect any changes made during the preceding year;
6. Send the Captains’ minutes to the web master.
7. Perform such other duties as the Board may direct.

The Corresponding Secretary shall:

1. Correspond with captains in response to letters regarding rules violations, out-of-level players, sportsmanship issues, etc., as directed by the Board;
2. Maintain copies of all such correspondence;
3. Keep an accurate record of the names of all players who receive reprimands by the Board; and
4. Attend the annual captain’s meeting to explain any changes to the Rules and answer questions from the captains; and
5. Such other duties as the Board may direct, and
6. Investigate scoring errors and make necessary changes on the website.

The Treasurer shall:

1. Pay all City League bills and collect all receipts as directed by the Board.
2. Maintain the checking account;
3. Prepare a year-end financial statement for the Board;
4. Prepare, with the Vice-President Elect, an annual budget to be presented at the June Board meeting for adoption;
5. Provide necessary funds for all meetings as directed by the Board; and
6. If necessary, file a tax return for the Association.

The Website Coordinator shall:

1. Act as the primary contact for website host. Provide website host with the list of teams for each division for the new season by June 15th.
2. Verify the accuracy of items posted to the website.
3. Provide the Board with a monthly report on defaults and substitutions.
4. Assist in the creation of the City League schedule.
1. Request scheduling requirement for all participating City League Clubs.
2. Provide website host with scheduling parameters for the development of the new schedule.
3. Verify new schedule meets scheduling parameters.
5. Shall mentor the Website Coordinator elect.
6. Password for website access to be updated as needed.
7. Perform other such duties as the Board directs.