How do I report match results?

The captain of the winning team records the scores.

• Click on Divisions and then select your Division (A-K).
• Select the Enter Match Results link. You will be prompted for your email address and your password.
• A list of matches is displayed (future matches are not listed).
• Find the match and click on Report Scores. If the score has already been reported, the link at the right will say Confirm Results.

What is the timeframe for reporting/confirming scores?

The due date for recording and confirming scores is one week from the date of play: Monday for Tuesday matches and Tuesday for Wednesday matches.

Which team reports the scores when it is a tie?

If the match is a tie, the home team reports the scores.

What if a player does not show up on the player drop down list?

If a player does not show up in the player list and is not listed as a sub on the score sheet, contact the Corresponding Secretary. Captains MUST note the use of a sub and the sub's division on the score sheet. Each captain is required to initial both score sheets next to the substitute's name and division before the Match begins. Failure to note a sub before the match begins will result in that player being considered an illegal player.

How do I see results from prior matches?

After clicking on your division, there is a link to View Match Results.  This will list each match and the total points scored by each team.  More Details will list the scores of each of the six individual matches.  Or click on View Grid to display a summary of all the matches played so far.

How do I confirm match results?

Once the winning team inputs the scores, the opposing team will have the option to confirm the scores:

• Click on Divisions and then select your Division (A-K).
• Select the Enter Match Results link. You will be prompted for your email address and your password.
• A list of matches is displayed (future matches are not listed).
• Find the match and click on Confirm Results. Review the scores.
• If you dispute the scores, click on  Corresponding Secretary and an email will be created.  The corresponding secretary will help resolve the discrepancy using the original signed score sheets. 

I am not able to confirm the match

If you see View Results instead of Confirm Results, either it has been more than one week since the match or the winning captain accidentally confirmed the scores. Review the results, if you need to dispute the scores, contact the Corresponding Secretary.

How do I report a match that used a sub?

When reporting the scores, you select the players from a drop down list based on your official roster. If you used a sub, there is a separate box for selecting the sub's name. The list of subs is pulled from all teams in lower divisions from your club. If you are the lowest level team at your club, you will type in the name of the sub.

Why does my team have a list of subs and the other team doesn't – only a box to enter a name?

Your team has a lower level team at the same club, so that is your pool of available players. The opposing team is the lowest level team at that club, so they can use players who are not on a City League roster.

I get the message "Invalid number of home/away subs – 3 max." when entering scores.

You can only use 3 subs per match. Make sure you were not selecting from the sub list instead of the player list. If a team used more than three subs, contact the Corresponding Secretary.

How do I report a default?

Leave the player fields blank for the team that defaulted and check the Default box. The players for the other team will be filled in and the score should be reported as 6-0, 6-0 for that team.

How do I report a match that was retired?

Select all the players involved in the match. The incomplete score is entered and the Retire box is checked. If the team that retired won a set, they would get 1 point. The opposing team wins the match and gets 2 points.

My co-captain didn't get a password

Each team has one password that is stored with the captain's information. If the co-captain (or anyone else on the team) needs to enter scores, they need to use the captain's email address and the captain's password.

Captain is out of town and no one has the password

Either contact your division rep or have the other team enter the scores.

How do I change my password?

In December, when the online registration is opened up to make changes/additions/deletions, you will be able to change your password, if desired.

I forgot my password

At the bottom of the Captain Login window, there is a link Get an email reminder. This will send an email with the password to the captain's email address.

Captain's email address changed, how do I change it?

Contact your division rep. She will distribute the new email address to the other captains in your division. In December, when the online registration is opened up to make changes/additions/deletions, you will be able to update your email address.

Until then, your old email address will continue to be used by the system. Use your old email address to post scores. In December, use your old email address to get into the roster. Change your information. Once that is saved, you will post scores using your new email address.

How do I register my team at the beginning of the season?

If you are registering your team on-line for the first time, you must click the Register now link to get started.

Contact Information - The 1st step is required for all teams who wish to participate in City League Tennis during the season. This Contact Information is required and is used to create team rosters and communicate with teams during the tennis season. All fields denoted with an "*" are required.

Player Information – Player information must be provided for all players on the team (except the captain whose information is entered under Contact Information).

Summary – Payment Information – A summary sheet is provided with options to update contact and player information, add and delete players. Fees are calculated and summarized. No team registration is valid until all fees have been paid.

Can I make changes to the roster before August 1st?

If you have already completed the on-line registration process and wish to add a player or modify your information, simply enter the email address used when registering and your password.

If you have forgotten your password, enter your "e-mail address" and click the "Get an email reminder" link to receive your password via email.

Can I add players after August 1st for the fall season?

No, rosters are due on August 1. The registration option on the website is not active after the cutoff date. Any new players will need to wait until December when mid-season roster changes are allowed.

Can I make roster changes (phone numbers, email addresses) after August 1st for the fall season?

No, rosters are due on August 1. The registration option on the website is not active after the cutoff date. Roster corrections will need to wait until December when mid-season roster changes are allowed.

Can I add players at mid-season?

In December, you will be able to make roster changes online.  To access this feature, you need to use your email address and password.  Players new to City League can be added and players can be transferred between City League teams. If this player is new to City League, you will submit a new roster and include the $5 player fee.

When will the mid-season registration be available?

Team Registration will be open in mid-December after all the fall season matches are completed and posted. All roster changes must be entered before the matches begin in January. Specific dates will be announced each year since it depends on the schedule.

How does mid-season registration work?

1. Team Registration – Click on the [Team Registration] button from the Greater Portland City League home page.
2. Captain Login - Enter your email address and password.
3. Registration Summary – Your current roster will be displayed. At this point, you can edit, delete or transfer any player, add a new player, as well as change the team information.

Team Information

Team information includes club, division and captain's information (including password). To change the captain's information, click on [Update Team Information]. (Do not change the division or club). If you change the captain's email address or password, you will need to use this new information to log into the system to report scores.

Player Information

1. [Edit] - allows you to change information about a player (name, address, phone, email). You can also assign/remove co-captain status by clicking on the Co-Caption checkbox beneath the player's name.



2. [Delete] - removes the player from your roster.



3. [Transfer] - if a player on your roster is moving to another team, select [Transfer]. You will be directed to select a team to transfer to. Select the team that will add this player. This player will be removed from your roster and added to the selected team. .



4. [Add] - add a player that is new to City League by clicking on the [Add Another Player] button located below the player list. Each new player that is added will generate a $5 registration fee.



5. Payment Information - this section shows the current player registration fee that is due as well as the amount already paid at the beginning of the season. If you have added a new player(s), the Amount Due reflects the $5/player fee.
   
   When finished, click [Print Your Receipt] near the top of the page to get a hard copy of your updated roster. If you have added players, you must send the City League Treasurer the amount indicated on your receipt (players that transfer between City League teams are not charged again). You may continue to make roster changes until the deadline.
   
   If you accidentally delete a player, transfer a player to the wrong team or need the change the captain, contact CorrespondingSecretary@cityleaguetennis.org.
   
   If you are having trouble getting a player transferred onto your roster from another team, contact your division representative to assist in the transfer process.

As always, your division representative is always available to help with any questions.

Greater Portland City League Tennis FAQ – June 14, 2008